About the company

Forum Recruitment is proud to partner with a well-established property group with a diverse asset portfolio. With a small, close-knit team and a culture that rewards initiative, this is a business where good work is noticed, and your decisions have a direct, visible impact on the assets you look after.

About the role

Reporting to the manager responsible for the group’s commercial portfolio, you will own facilities operations across commercial office buildings. The buildings are structurally and mechanically sound, giving you a strong foundation to improve service, processes and the tenant experience. This role suits a Facilities Coordinator or Assistant Facilities Manager ready to step up, demonstrate initiative, and bring solutions. It is a full-time on-site role (5 days per week).

Key responsibilities include:

• Manage the day-to-day operation, maintenance and presentation of a small portfolio of commercial office buildings
• Plan and deliver tenancy defits, make good works and HVAC projects
• Build strong working relationships with contractors and service providers, holding them to clear standards of service delivery
• Work to the building budgets and expenditure within a clear delegation of authority, prioritising spend that improves the tenant experience
• Coordinate essential safety measures, audits and defect rectification to keep the buildings compliant
• Act as a calm, professional point of contact for tenants, communicating clearly and managing expectations

About you

To be successful in this role, you will have:

• 2 to 5 years’ experience in facilities management as either a Facilities Coordinator or Assistant Facilities Manager ready for the next step
• Knowledge of mechanical and fire services within commercial buildings
• Exposure to compliance processes, including essential safety measures (AESMR), audits and defect rectification
• Proven contractor management experience, with the ability to build rapport while holding them accountable to service standards
• Clear, confident written and verbal communication skills with tenants, contractors and internal stakeholders
• Ability to work autonomously, think critically, and deliver solutions

What’s in it for you?

• Take genuine ownership of a portfolio and see the direct results of your work
• Step up into a full Facilities Manager role with the backing of an experienced, supportive manager
• Scope to grow your responsibilities across the broader portfolio over time
• Team environment that is collaborative and doesn’t take themselves too seriously but always gets the job done

Next steps

Please attach your resume and cover letter by following the links on this website to APPLY. Alternatively, contact Emily Milner on 0407 478 825 to discuss whether you believe this position suits your experience.